When Doctors Go on Leave

These steps will vary depending on practice circumstances, but there are some commonly applicable measures.

Tips when going on leave

• Another doctor (or doctors) should be tasked with checking all your results and letters, and documenting actions following from these.
• It is more sensible to have a single nominated GP look at all incoming items, rather than a GP for results and a non-GP for clinical correspondence.
• Make sure you have flagged all patients requiring follow-up in the practice’s system (for example, using the recalls function in Medical Director or Best Practice). Those requiring follow-up include patients you are concerned may have a serious condition and you have sent for tests or to see a specialist.
• Another doctor(s) should be tasked with monitoring this follow-up. Make a list of these patients and discuss them with the doctor taking this role before you go. Emphasise any patients you are particularly concerned about or who are particularly anxious themselves.
• Contact arrangements for mature minors needing follow-up should be relayed to staff, e.g. “Only call mobile – not home phone – issue being treated with patient only”.
• Arrange for an appropriate staff member to read and action any mail, email and faxes that come in for you. 
• Tell patients that you will be away, who will be available for them, and when you will be back.
• Allocate time on your return for going through the list of patients of concern and seeing what eventuated while you were away.
• Remember your notes will be looked at by other doctors if they see the patient or need to confirm details – ensure your documentation is thorough enough to allow another doctor to take over care of the patient.
• Advise administrative and nursing staff who will be looking at your results and letters.